Square One
Job Posting

Job Posting #: 0151

Date of Posting:                   Thursday September 22, 2011

Posting Expires:                  Wednesday October 5, 2011

Job Location:                       Healthy Families

Job Title: Healthy Families Administrative Assistant

Normal Work Week:         16 hrs per week; Monday-Friday

Base Salary:                       TBD

Bargaining Unit Positions    XXX Non-bargaining Unit Position

Please see attached job description.

Internal Applicants:  If you are applying for a position internally, you must make sure you inform your immediate Supervisor or Director of your intent.   Failure to comply with this process may result in the loss of internal candidate status.   Please contact Mary-Jane Carter by phone at (413) 732-5183; or E-mail: mjcarter@startatsquareone.org All internal applicants must apply by contacting the Human Resource Dept. within (10) ten working days of the date of the actual posting.   

External Applicants: Please apply in person or by mailing in your resume and cover letter to Square One, Scibelli Enterprise Center, 1 Federal Street, Building 101, Springfield, MA 01105. You may e-mail your resume or cover letter to mjcarter@startatsquareone.org

Square One is an Affirmative Action/Equal Opportunity Employer/Drug Free Employer. 

Square One

JOB DESCRIPTION

TITLE: healthy families Administrative Assistant

QUALIFICATIONS:

1. High school diploma or equivalent;

2. At least two (2) years of related administrative work experience or one year of subsequent vocational training in clerical/administrative duties.

3. Ability to interact successfully with program participants and members of the team

4. Excellent skills in communication both orally and in writing along with appropriate phone etiquette

5. Experience with MS-Office (Word, Excel, PowerPoint and Outlook)

6. Bilingual (English/Spanish) writing and speaking abilities is preferred

DESCRIPTION OF DUTIES:

1. Prepares and processes confidential correspondence, reports, agendas, and general papers; composes and types routine correspondence, memos, letters, reports, etc.; processes forms, schedules, contracts, grants, and general correspondence; prepares and edits documents as required.

2. Assists and maintains departmental databases, researches, gathers, and analyzes data.

3. Regularly coordinates the activities of the department and keeps track of staff appointments

4. Arranges conferences and meetings for staff, prepares and assembles materials and resources as needed, schedules and confirms appointments and arranges meetings; screens phone calls; maintains schedules and calendars; monitors inventory as necessary.

5. Excellent phone and interpersonal skills with a focus of strong organizational skills

6. Good temperament to be able to adapt and relate to different personalities

7. Ability to type and operate personal computer, various software programs, and modern office equipment

8. Ability to maintain confidentiality

9. Multitasking required with need to work under pressure at times

10. Provides administrative support to Healthy Family Staff as approved by supervisor

11. Other duties as assigned

Physical Demand

1. Ability to stand or sit for long periods of time during working hours and on special occasions.

2. Ability to effectively utilize computer software programs with proven ability to have manual dexterity to maintain specific databases and reports.

3. Excellent auditory, verbal and sensory skills and abilities.

Mental/ Visual Demand

1. High attention to detail involving normal mental and visual attention.

Working Conditions

1. Professional business office setting.

ACCOUNTABILITY:

To the Healthy Families Coordinator

____________________________________________ __________________

Signature Date

9-11