Square One
Job Posting

 

                        Job Posting #:                      0046

 

Date of Posting:                   Wednesday, August 11, 2010

 

Posting Expires:                   Tuesday, August 24, 2010

 

Job Location:                       Corporate Headquarters

 

Job Title:                              Receptionist

 

Normal Work Week:           Full-Time; 40 hours per week

    

Base Salary:                         TBD 

 

__ _   Bargaining Unit Positions    _XXX _ Non-bargaining Unit Position

  

Please see attached job description.

 

Internal Applicants:  If you are applying for a position internally, you must make sure you inform your immediate Supervisor or Director of your intent.   Failure to comply with this process may result in the loss of internal candidate status.   Please contact Rick Tremblay at 959 Main Street, 1st floor, Springfield, MA  01103 or by phone at (413) 858-3114;

E-mail: rtremblay@startatsquareone.org. All internal applicants must apply by contacting the Human Resource Dept. within (10) ten working days of the date of the actual posting.   

 

External Applicants:  Please apply in person or by mailing in your resume and cover letter to 959 Main Street, 1st floor, Springfield, MA  01103.  You may e-mail your resume or cover letter to rtremblay@startatsquareone.org
 

Square One is an Affirmative Action/Equal Opportunity Employer/Drug Free Employer. 

 

 

 

Springfield Day Nursery

Job Description

 

TITLE:  Receptionist, corporate office

 

QUALIFICATIONS:

 

1.      High School Diploma or GED equivalent

2.      Six months of experience in performing receptionist or general clerical duties; or an equivalent combination of training and experience.

  1. Proficient computer skills in MS Office including Word, Excel, PowerPoint and Outlook with strong skills in conducting internet searches.

4.      The ability to communicate in Spanish/English is preferred, including spelling, grammar and punctuation;

  1. Working knowledge of standard office administrative practices and procedures, including the use of standard office equipment.
  2. Communicating effectively with co-workers, subordinates, superiors, business partners and the general public both in person and over the telephone.
  3. Ability to organize own workflow, coordinate projects, set priorities, and accurately complete assignments within specified timeframes.
  4. Multitask oriented, and able to perform specialized office administrative work
  5. Ability to understand and follow directions.
  6. Neat personal appearance

 

DESCRIPTION OF DUTIES: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

 

  1. Receptionist duties to include:

·         Answer main switchboard telephone consisting of two telephone lines and multiple extensions always using proper telephone etiquette.

·         Triage each call to the appropriate department or associate.  Be able to find the person the caller needs when they are not clear what their needs are.  Receive and distribute messages as necessary. 

·         Greet visitors to Square One, notifying appropriate department or associate that visitor is waiting in reception area or on their way up.

·         Security of building – ensuring that only authorized individuals are allowed access to Square One

·         Maintain a secure, safe and clean reception area.

  1. Processes and distributes mail according to established procedures; prepare materials for mailing, utilizing automated equipment when applicable.
  2. Maintains office supply inventory; prepare purchase and supply requisitions and other agency documents.
  3. Process receipt of payments for child care bills as needed.
  4. Assist members of the Senior Management Team when needed by performing a variety of administrative support duties such as performing basic research, preparing reports, spreadsheets, proofreading documents and other projects as needed.
  5. Ability to establish and maintain office operating procedures and systems as well as assess, develop and implement efficiency-based work flow models for all Administrative functions. 
  6. Insure front desk procedure manual is regularly updated and maintained.
  7. Perform other duties as assigned by Manager.

 

ACCOUNTABLILTY:

 

To the Executive Assistant to the President/C.E.O.

 

                                                                                                                                         

Signature                                                                                 Date