Square One
Job Posting

Job Posting #: 0058

Date of Posting:                   Tuesday, August 31, 2010

Posting Expires:                   Tuesday, September 14, 2010

Job Location:                        Corporate: Human Resources

Job Title: Human Resource Assistant

Normal Work Week:           Part-Time; 22.5 hours per week

Base Salary:                       TBD

_ _   Bargaining Unit Positions    _XXX _ Non-bargaining Unit Position

Please see attached job description.

Internal Applicants:  If you are applying for a position internally, you must make sure you inform your immediate Supervisor or Director of your intent.   Failure to comply with this process may result in the loss of internal candidate status.   Please contact Rick Tremblay at 959 Main Street, 1st floor, Springfield, MA  01103 or by phone at (413) 858-3114;

E-mail: rtremblay@startatsquareone.org. All internal applicants must apply by contacting the Human Resource Dept. within (10) ten working days of the date of the actual posting.   

External Applicants: Please apply in person or by mailing in your resume and cover letter to 959 Main Street, 1^st floor, Springfield, MA 01103. You may e-mail your resume or cover letter to rtremblay@startatsquareone.org

Square One is an Affirmative Action/Equal Opportunity Employer/Drug Free Employer. 

Square One

Job Description

Job Title: Human Resource Assistant

QUALIFICATIONS:

· Associates Degree in Human Resources, Education, Psychology, Human Resource Development or associated fields; Bachelors Degree preferred.

· 2-5 years experience in Human Resources and/or Employee Development is required.

· Bilingual Skills in English/Spanish is preferred;

· Experience and working knowledge of recruitment is preferred.

· Demonstrated advanced computer skills in MS Office are required.

· Strong organizational abilities & administrative skills in handling office equipment including computers, fax, copier, mail postage machines, etc.

· Demonstrated flexibility, self-direction and attention to detail in prioritizing and completing task assignments.

· Excellent communications and strong interpersonal skills with the ability to work with individuals at all levels are required.

· Demonstrated skills and/or knowledge in all areas of Human Resource Development.

· Proven history of maintaining accurate and confidential information and records.

JOB DESCRIPTION SUMMARY:

The HR Assistant supports the Vice President of Human Resources and Senior HR Administrator in managing all facets within the Human Resource Department. The HR Assistant assists in all components within the Human Resource Department including but not limited to: Benefit Administration, Organizational Development, Employee and Labor Relations, Employee Communication, Workforce Development, Performance Management, Health and Safety, Employee Development and Training.

HUMAN RESOURCES

· Assists with administering benefits and necessary paperwork required to enroll or process changes for Health and Welfare Benefits, Workers’ Compensation, Disability, FMLA, Retirement, and Insurance claims. Work with third party vendors for COBRA, Unemployment, etc.

· Assist Vice President with administrative duties including preparation of personnel audits and other compliance requirements to meet fed., state and regulatory requirements.

· Assist Vice President of Human Resources by gathering and preparing materials necessary for unemployment hearings, legal claims or other required data gathering.

· Assists with interviewing candidates for employment opportunities, representing Agency at job fairs, processing background record checks, and other required documentation including letters of offer, etc.

· Maintains an active employee list through interviews and documentation of credentials including availability with a constant focus on communications with hiring managers to fulfill staffing needs.

· Provide Vice President with resources and assistance in employee and executive coaching.

· Assists Senior HR Administrator with a variety of administrative duties including but not limited to; creating spreadsheets and tracking employee leaves of absences, HRIS data entry and HRIS reporting, employment verifications and letters, filing, organization and auditing employee files.

· Maintains updated employee new hire packets, reviews new hire paperwork, to include I-9 documentation and verification and assists with employee ID badge processing.

· Assist in providing informational resources to employees for professional development and or training in various areas based on needs.

· Maximize employee potential by providing education and resources to Managers and to Employees needed to increase employee performance and productivity.

· Other duties as assigned.

PHYSICAL DEMANDS

• Ability to sit, stand, bend, stoop or kneel for long periods of time during working hours and on special occasions.
• Ability to lift and/or carry up to 25lbs; ability to push/pull up to 50lbs on rare occasions.
• Ability to effectively utilize computer software programs with proven ability to have manual dexterity to maintain specific databases and reports.

MENTAL/VISUAL DEMANDS

• Excellent auditory, verbal and sensory skills and abilities.
• High attention to detail involving normal mental and visual attention.
• Ability to stare and work at computer screens and stations for long periods of time.

WORKING CONDITIONS

• Ability to travel from various program sites safely.
• Professional business office setting.

Reports to: Senior HR Administrator

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