Please Post
Date
of Posting:
Friday,
July 18, 2008
Posting Expires: Thursday, July 31, 2008
Job
Location: 947
Main Street
Job
Title:
Administrative Assistant
Normal Work Week: Flexible schedule may be required
Normal Hours per Week: 40 hours
Base Salary: T.B.D.
__ Bargaining Unit Positions _X_ Non-bargaining Unit Position
Please see attached job description.
Internal Applicants: Please contact Patricia Guenette, Vice President of Human Resources by deadline at 947 Main Street, Springfield, MA 01103 or by phone at (413) 858-3115.
Square One is an Affirmative Action/Equal Opportunity Employer/Drug Free Employer. All internal applicants must apply by contacting the Human Resource Dept. within (10) ten working days of the date of the actual posting.
If you are applying for a position internally, you
must make sure you inform your immediate Supervisor or Director of your
intent. Failure to comply with this process may result in the loss
of internal candidate status.
Square One
Job Description
TITLE: Administrative Assistant
QUALIFICATONS:
1. High School Diploma or
GED equivalent
2. At least 1 year of
successful demonstrated administrative support work experience
3. Written and oral
translation abilities in both Spanish and English and vice versa, including proper
spelling, grammar and punctuation
4.
Ability
to operate a multi-line telephone system, computer and other standard office
equipment;
5.
Familiarity
and ability to use and assist staff with office equipment including but not
limited to; fax machine, copier, postage machine, etc.
6.
Ability
to handle a high volume of telephone calls with courtesy, speed and accuracy;
7.
Excellent
interpersonal skills:
a. maintain positive working
relationships with Square One staff and those involved in the course of work;
b. communicate with the
public in a courteous and professional manner by telephone and in person;
c. exceptional customer
service skills
8.
Ability
to work independently with general supervision;
9.
Understand
and carry out written and oral instructions
10.
Flexible
hours are required
DESCRIPTION
OF DUTIES:
The duties
listed below are intended only as illustrations of the various types of work
that may be performed. The omission of specific statements of duties does not
exclude them from the position if the work is similar, related or a logical
assignment to this position.
1. Using a
multi-line telephone, answers and appropriately routes all incoming calls
2. Receive and
greets visitors in a friendly and professional manner and direct visitors to
their proper destination;
3. Security of building – For
everyone’s safety and protection, ensure appropriate procedures are followed to
allow authorized individuals entry to the building
4. Performs general administrative duties: Assist other
administrative staff with overflow work, including gathering
supplies, making copies, distributing materials,
word processing, data entry, collating, project work, internet research and
other duties as assigned
5. Sorting and distributing
incoming mail
6.
Monitor
paper and restock fax and copier as needed
7. Providing back up
receptionist duties at 959 Main St. during absences due to sick days, vacation
time, etc.
8. Provide lunchtime
coverage for receptionist as required
9. Other duties as assigned
by Supervisor
ACCOUNTABILITY:
Vice President of Family
Services
_________________________ ________________
Signature Date
Rev. 7-17-08