Please
Post
Square One
Date of Posting:
Posting Expires:
Job Location: Administration, Fiscal Dept
Normal Work Week: Monday- Friday
Normal Hours per Week: 40 Hours/week
Base Salary: $20.00/hour
_ __Bargaining
Unit Position _x__Non-bargaining
Unit Position
Please see attached job description.
Internal
Applicants: Please contact
Square One is an Affirmative
Action/Equal
by contacting the Human Resource Dept. within (10) ten
working days of the date of the actual posting.
If you are applying for a
position internally, you must make sure you inform your immediate Supervisor or
Director of your intent. Failure to comply with this process may result in the
loss of internal candidate status.
SQUARE ONE
JOB DESCRIPTION
· Educational Degree in Accounting, preferably a Bachelor’s Degree.
· A minimum of 2 to 3 years of experience in accounting (preferably in a non profit environment) is required.
· Demonstrated supervisory experience is required.
· Experience in budget development and preparation of financial statements is imperative.
· Excellent written and oral communication skills.
· Ability to handle multiple priorities and meet deadlines and excellent accounting and math skills.
· This position requires the ability to interact with all types of people. Must be able to get along with co-workers, customers, vendors and visitors to Square One. This position requires the ability to respond politely to all individuals and work well as a team player.
· Computer proficiency is essential to the position: Microsoft Office, MS Excel, MS Word as well as various accounting and billing software (Blackbaud Financial Edge Accounting software, QuickBooks and ProCare billing software). Prior experience with any non profit accounting software will be a plus.
DEPARTMENT: Finance Department
SUMMARY: To provide support to the Vice President of Finance by assisting with the oversight of day to day fiscal operations and helping to establish and maintain sound accounting systems necessary to achieve all the goals set for the financial and management accounting functions.
· Review and post all general ledger journal entries prepared by staff accountants, including but not limited to accounts payable, monthly revenue register, general ledger entries, monthly accruals, etc.
· Maintain the general ledger and review all account reconciliations for accuracy and ensure that all account balances are maintained in accordance to generally accepted accounting principles.
· Assist VP of Finance with cash management functions for the agency by managing the daily cash flow and cash budget.
· Supervise and assist Accounts Payable Clerk and Billing Manager to assure that all payments are received and/or sent on a timely efficient basis. Assure that all reports are completed in a timely fashion.
· Approve all purchase orders and invoices for payments and ensure that expenditure authorization and payment procedures are fully adhered to at all times.
· Print and distribute monthly P & L’s to all senior managers and center directors. Review and collaborate with managers to stress budget accountability.
· To support the VP of Finance by facilitating in the production of all monthly financial statements and related reports and oversee the accurate completion of the month end closing procedures on a regular and timely basis.
· Track and compare payroll and other expenditures with grants for compliance purposes.
· To conduct internal compliance audits of program files and internal financial audits for adherence to internal policies and procedures.
· Assist the VP of Finance in designing Accounting Policies and Procedures and work to maintain consistent adherence agency wide to these procedures.
· Coordinate tracking of equipment/service contracts and/or warranties for equipment and furnishings within the facility.
· Work with staff accountant to maintain an accurate inventory of all agency capital assets in the capital asset module.
· Maintain monthly project reports that reflect restricted grant balances that adhere to requirements of SAS 116.
OTHER RESPONSIBILITIES/DUTIES:
· To work directly with the VP of Finance to coordinate and compile all information necessary for completion of the independent audit and the Uniform Financial Report. Work closely with the auditors during the audit fieldwork and entire audit process to meet the auditor’s needs and assist in a smooth audit process.
· To approve time cards for fiscal staff employees and make necessary time adjustments.
· Assist in budget development, review and rolling forecast updates as required.
· Assist all meetings and conferences deemed necessary by VP of Finance.
· Act as Fiscal Department manager as needed.
· To provide cover for, and complement the work of, other Finance staff.
· All other duties and responsibilities as assigned by VP of Finance.
Reporting to: V.P. of Finance
_________________________ ______________
Employee Signature Date
Date